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How to configure Windows Live Mail with Google Apps

1. Login to your Google Apps email: http://mail.google.com/mail/

2. Click “Settings” at the top right.

3. Choose the “Forwarding and POP/IMAP” tab. Select “Enable POP for all mail” and enable IMAP, as shown:

Click “Save Changes” at the bottom of the page.

4. Open Windows Live Mail.

5a. Click “Add an Email account” from the left sidebar, or
5b. Click the “Accounts” tab at the top, then the first icon with the green +.

6. Enter your Google Apps email credentials as shown below:

7. Incoming mail server: imap.gmail.com — outgoing mail server: smtp.gmail.com.
Enter your full email address as the username along with the correct password:

8. The port numbers for outgoing mail server and incoming mail server are 465 and 993 respectively.


Now you can sync all your email messages to desktop by hitting the “Sync” button placed at the right top of the Windows live mail window. Doing this will download all the labels, folders and archived messages kept in your Gmail or Google Apps account inside Windows live mail.

[Reposted from this page without all the annoying ads and crap]

About Me

XDudeI'm a digital nomad who travels the world while making websites and videos for my awesome clients.

Visited 7 countries in 2013, saw 11 in 2014. Originally from Canada. Current home base: Erfurt, Germany.

I build my own computers, dramatically prefer PC over Mac, and enjoy tweaking Microsoft Windows.

Aside from possessing an immaculate fashion sense, I like to consider myself an all-around helpful guy.


  1. Thanks. This was very helpful.

  2. 1st half helpful. No mention of Google blocking apps access and how to change that. The Live Hotmail account settings have completely changed so after item 4 is redundant and defunct.

    • “Live Mail” is a completely different thing than “Live Hotmail.” :)

    • Hi there, Linda

      Are you able to help me? I’m having a problem setting up a Google Apps account in Windows Live Mail 2012, despite lots of attempts (using the setting stated above), Windows Live Mail will not sync the folders and make the account usable!

      If anyone can help I would really appreciate it.


  3. Christine says:

    Thank you so much for your help – it was very useful!
    Is it possible that you can make the same guide for the calendar? Or do you maybe know where I can find it?

  4. Mica Russell says:

    So I’ve followed all these steps, and it says “The host ‘imap.gmail.com’ could not be found. Please verify that you have entered the server name in correctly.

    What do I do now?! Someone please help!

    Thanks :D

  5. Thanks. Finally found needed settings

  6. Does anyone know why Windows Live Mail (2012) will not sync emails sent from the same Gmail account but from another device? I think I have followed setup instructions correctly but I do not see msgs in my WLM sent box when I send them from other devices like my phone and ipad. Is this a known issue?

    • You may have one of your devices set to use POP3. Make sure they’re all set to IMAP – then emails will always sync across all your devices.

  7. Dear Stylin’ Nomad, Your taste in sport coats bespeaks of a man with fashion vision and intense color passion–well done…

    I am in desperate need of some assistance as I am unable to get my new Google email account to download with my other Google email accounts, and seemingly messed one of those up too because it is now failing. I have multiple accounts, all Gmail, and all on my Windows 7 64 bit home built machine. and I am using Windows Live Mail. I followed your instructions to the letter, multiple times, but the screenshots are slightly different…new version perhaps? Any help would be greatly appreciated.


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